BRIARCLIFF AFTER SCHOOL PROGRAM

IMPORTANT INFORMATION

PRICING

HERE ARE OUR UPDATED FEES FOR THE 2025-2026 SCHOOL YEAR

please note Billing is processed one month in advance. For example, participants will be billed on August 1st for the month of September, and so on.

THINGS TO KNOW

• Please do not bring any toys from home to the After-School Program.
• Club Fit is not responsible for content accessed by child on internet. Parental controls should be enabled by family PRIOR to arrival
• Siblings will be grouped together where appropriate
• We are a nut aware program to avoid allergic reactions
• Immunization records dated within the past 12 months will need to be provided

SCHOOL’S THAT BUS TO CLUB FIT

Ossining:

• Park Elementary School
• Brookside Elementary School
• Claremont Elementary School
• Roosevelt Elementary School
• Anne M. Dorner Middle School

Chappaqua:

• Westorchard Elementary School
• Roaring Brook School

ARRIVAL/DISMISSAL PROCEDURES

• Two Tags: Each child will receive two key tags—one for them to keep clipped on their backpack, and one for you to keep on your keyring. Additional tags available.
• Check-In: The child’s tag will be scanned at check-in each day.
• Check-Out: You’ll need to scan the second tag at pick-up to check your child out.
• Please make sure to attach the child’s tag securely to their backpack and keep your tag on your keyring for easy access. This system is a simple yet effective way to enhance our current protocols.
• For the first week of school parental ID is required.
• Alternate Pick-Up Authorization: Email Information to: jordyn.coitino@clubfit.com

HOURS

Participants are allowed 3 hours for after care. All busses are here by 4:00 pm, which means pick-up is NO later than 7:00 pm.

SCHOOL’S OUT HALF-DAY PROGRAM

• November 26th is the only scheduled half-day listed on the Ossining School District calendar. We will offer a half-day School’s Out Camp for after-school program participants at no additional cost—no extra registration required, but parents must confirm attendance via email at least 48 hours in advance.
• For emergency or unplanned early dismissals (e.g., weather-related), families will have one hour from the bus arrival time at Club Fit to pick up their child. We will do our best to offer a half-day camp on those days at an additional cost of $50 (half-day pricing). Registration for these days will follow the same process as regular Schools Out Camp sign-ups.

SCHOOL’S OUT DAYS

If there is no school for Ossining—and it is on the district calendar—we will run a School’s Out Camp which runs from 9:00 am–3:00 pm. The child will have a day of sports, games and crafts throughout the day. School’s Out Days participants then have the additional 3 hours for late pick-up and need to be picked up by 6:00 pm at the latest. These days require separate registration and payment. ($)

ACTIVITIES

SNACKS

Children are allowed to bring OR buy snack. You can allow your child to use the House Charge* account, which is an account linked to the account holder’s credit card. Another option is an account called e-Cash (set up is with member services) which acts as an electronic gift card that the snack gets deducted from each visit. Please do NOT send your child with cash. We ask to avoid snacks with peanuts or any nuts since there are so many allergies. *(Please inform our staff if you do NOT want your child to have access to your House Charge account.)

Snacks Available for Purchase: Individual Packages – Goldfish, Animal Crackers, Chips, Pretzels, Oreos, Cookies or fruit

ATTENDANCE

If your child is not going to be coming to the after-school program, please email jordyn.coitino@clubfit.com to let us know. We follow the Ossining school calendar and have programs for days off and half-days; check the web during inclement weather.

HEALTH SERVICES

Bumps and Bruises
Bumps, bruises and scratches may happen. We will take care of our after-schoolers and get them back playing. Rather than disrupt you with every minor medical concern we will only contact you in the case of a more serious injury. With every injury we will fill out an accident report.

Allergies/Medications
Please alert us of any allergies & medications your child will need at Club Fit

If a Child needs to take allergy medication during the day, he/she must follow these procedures:

• Bring a doctor’s note with instructions about dosage, times given, etc. to the
• A parent/guardian should hand all medications to the program director

EARLY DISMISSALS

If there is an early dismissal due to weather, OSSINING children will be bussed to Club Fit since it is their primary bus stop. Children will need to be picked up as soon as possible.

Before School Program Weather Policy

Please note that our delayed school opening policy is as follows:

• 1 hour School Delay – We will open on time at 7:00am
• 2 hour School Delay – We will open at 8:00am
• 3 hour School Delay – We open at 9:00am

If schools are delayed and then closed, if you have already dropped your child/children off at the Club, you will need to return to pick them up by the 3 hour mark from the time we opened that day. For your reference, the timeframes are as follows:

• 1 hour School Delay then School closed – Pick up by 10:00am
• 2 hour School Delay then School closed – Pick up by 11:00am
• 3 hour School Delay then School closed – Pick up by 12:00pm

TAX INFORMATION

Lastly, for reporting purposes, Club Fit’s tax ID number is 82-4603963 and please make sure you keep your receipts.